Report of the Library Director for November 2011

Evergreen Circulation Dec 30th – Budget Process for FY13 begins

Circulation
Circulation for November was 3,474. This is less than both last month (8.1% decrease from last month), and last year (10.2% decrease). We had an unusually high number of interlibrary loan holds placed in November, 727.
Our laptops were checked out 10 times in November, and our Nook e-readers circulated 6 times.

Digital Content Use
BYKI: In November, 9 users accessed byki for a total of 8 hours. Our top languages were Creole and Italian.
Wowbrary: 1 new user signed up for Wowbrary, for a total of 91 active subscribers, and the newsletters produced 55 click throughs to the library catalog.
Overdrive: eBook circulation to Upton patrons: 75, eAudio circulations: 28.

New Patron Registrations
15 new patrons registered in November.
Collection Development
We added approximately 132 items to our collection in November.
Passport Applications Processed in November: 3

Programs
Library book group: 7 people met on November 30th.
Senior book group: 6 people met on November 1st.
Thursday storytime averaged 5 children per session for 6 sessions.
TinyTots lapsit averaged 14 children per session for 2 sessions.
Library Table: 5 visits, averaged 9 patrons and 26 items.
Lego Days: averaged 5 children per session for 3 sessions.

Special Events
Parents and Students in the Spanish Immersion Program organized an evening storytime which was attended by 12 children.

Upcoming Events in December
Staff Training Monday December 12th.

Library Closed Saturday Dec 24th and Dec 31st.


Plans for Next Month
1) Staff Reviews
2) Begin Budget for FY13
3) Annual Report to Town

Evergreen Circulation System
CWMARS is on schedule to switch over to Evergreen library software the weekend of Dec 31st. Our main training session is scheduled for Dec 12th.

FY13 Budget Process
The Town Manager is developing some standardized forms and processes for departments that report to the Selectmen. The intent is to make the budget process more consistent and provide accurate information to the FinCom and Town Meeting. I recommend that the Library adopt as many of these new procedures as possible, so we stay in sync with the majority of other town departments.

Rdio Music Subscription
I have signed a purchase agreement to start Rdio music subscription on January 1st, 2012. I also renewed our BYKI subscription for another year. Both these products are sold by the company “Recorded Books”.

Videogame collection
I have selected 2 xbox game titles and 10 wii game titles that we can purchase as a starter collection. I plan on purchasing these items from Amazon.com in mid December. We have to wait until our Amazon account payment is processed before we make the purchase because our credit limit with amazon is only $1,000.

Revolving Fund
I would like to continue our discussion about how the Passport Acceptance fees fit into our revolving fund authorization.
Here is the current text of our revolving fund authorization that was passed at the ATM.

Unanimous consent that the Town vote to establish a revolving fund, as recommended
by the Board of Selectmen, for the Upton Town Library in accordance with M.G.L. Chapter 44, § 53E ½. The purpose of this fund shall be to replace items lost or damaged by those who borrow materials, and to replace items used in activities for which a fee is paid and to purchase new materials. Receipts to this fund shall be fees and fines paid for lost or damaged materials or, for overdue books, for use of the fax, copier and printing facilities, and for purchase of used library materials. Expenditures from this fund shall be authorized by the Library Director, with the approval of the Library Board of Trustees, and be limited to Six thousand dollars ($6,000.00) for Fiscal Year 2012.